Kevin Stratvert Shows How to Categorize Transactions in QuickBooks Online

A 13-minute walkthrough of a month of bookkeeping, from AI suggestions to bank rules and receipts.

What you'll learn

• Import transactions from a linked bank account or a CSV file
• Read the confidence signals on AI suggestions to decide what to accept and what to review
• Handle credit card payments, transfers and invoice payments so nothing is counted twice
• Split charges, remove personal expenses and set up bank rules for recurring transactions
• Attach receipts and run a Profit and Loss check at the end

David DeWinter categorizes a full month of business transactions in QuickBooks Online. According to the video description, he shows how to judge the AI's suggestions, deal with payments and transfers, categorize the rest by hand, build bank rules with a naming system, attach receipts, and finish with a Profit and Loss review.

Set up bank rules for your five most common vendors first. That alone cuts down what you have to review each month.