The 10 Best Project Management Apps for Small Teams, From Trello to Smartsheet
Ten tools for keeping tasks, deadlines and people organized, with the free plan limits and starting prices from each maker's own page.
A project management app gives your team one place to see who is doing what and by when. The right pick depends on team size, how many projects you run, and how much setup you will tolerate. Most of these have free plans, but the limits differ a lot, so read them before you move your work in.
1Asana
Asana's My Tasks view feels like a to-do app with team features, according to Zapier. Gantt and timeline views need a paid plan.
Visit Asana →2Trello
Trello is built around Kanban boards, with unlimited Power-Ups on the free plan. The free plan caps you at 10 boards per workspace.
Visit Trello →3monday.com
The free plan includes 3 boards and no AI features. The pricing page's FAQ says paid plans start at 3 users, so a small team's bill is higher than the per-seat price suggests.
Visit monday.com →4Basecamp
Pricing is per plan rather than per user, with a message board, to-dos, chat and docs in one place. The free plan covers 1 project and up to 5 users.
Visit Basecamp →5ClickUp
Zapier counts 13 task views and a generous free plan. It takes more effort to set up, and some views are restricted on the free tier. ClickUp's page shows more than one price layout, so confirm the current rate at checkout.
Visit ClickUp →6Notion
Notion mixes pages, databases and calendar in one workspace. The free plan limits blocks for workspaces with 2 or more members and offers only a trial of its AI.
Visit Notion →7Wrike
Wrike has a spreadsheet-style interface and strong tracking, per Zapier. The free plan is capped at 200 active tasks, and Gantt charts and time tracking need a paid plan.
Visit Wrike →8Airtable
Zapier calls it the most customizable option on its list. Setup is involved, and the free plan allows 5 users.
Visit Airtable →9Smartsheet
Smartsheet has no free plan but offers a 30-day trial with no credit card. The Pro plan is only available to new customers.
Visit Smartsheet →10Todoist
The free plan includes 5 personal projects, reminders and list and board layouts. Calendar layout and deadlines need a paid plan. We could not read the paid prices on the page, so check it directly.
Visit Todoist →How we picked
We opened each maker's official pricing page today and used only the plans and limits listed there. For strengths and trade-offs we leaned on one hands-on roundup from Zapier (last updated December 2025) and the pricing pages. Prices are in US dollars and change often, and some pages show regional or promotional pricing, so confirm before you buy. The order is a judgment call, not a test result.
- The best free project management software in 2026 (Zapier)
- Asana pricing (Asana)
- monday.com pricing (monday.com)
- Notion pricing (Notion)
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