The 10 Best AI Meeting Note-Takers for Small Business, From Fathom to Google Meet
Stop typing notes during calls. These ten tools record, transcribe and summarize your meetings, and several have free plans worth trying this week.
An AI note-taker joins or listens to your video calls, writes a transcript, and hands you a summary with action items when the meeting ends. For a small business that means fewer dropped follow-ups and no more choosing between listening and typing. The big differences are price, whether a bot visibly joins the call, and how much the free plan really lets you do. If you already pay for Google Workspace or Zoom, check what is built in before you buy anything new.
1Fathom
The free plan includes unlimited recordings and transcriptions plus instant AI call summaries, which is unusually generous. Fathom offers bot capture or a bot-free option, though bot-free is still in beta and Mac only.
Visit Fathom →2Granola
Granola listens through your computer's audio instead of sending a bot into the call, so it works with any video tool. The free plan keeps 30 days of meeting history, and Zapier notes there is no video recording or playback.
Visit Granola →3Otter
The free plan gives 300 transcription minutes a month with live transcription and AI Chat, but caps each conversation at 30 minutes. Pro raises that to 90 minutes per meeting and 1,200 minutes a month.
Visit Otter →4Fireflies
Works with Zoom, Google Meet and Microsoft Teams and transcribes in more than 100 languages. The free plan includes transcription with limited AI summaries and 400 minutes of storage per team; Pro adds unlimited summaries and video recording.
Visit Fireflies →5Read AI
Alongside transcripts and summaries, every plan includes a meeting coach. The free plan is small at 5 meeting transcripts a month, so plan on Pro if you meet daily.
Visit Read AI →6Google Meet "Take notes for me"
Gemini writes organized meeting notes into a Google Doc, lets late joiners catch up with a summary so far, and emails the organizer a recap. It needs a work or school account on an eligible plan or a Google AI plan, so most personal Gmail users cannot use it.
Visit Google Meet "Take notes for me" →7ZoomMate
Zoom's AI assistant is now called ZoomMate. The free tier covers meeting summaries for 3 hosted meetings a month; paid ZoomMate plans add unlimited AI note-taking and custom summary templates. Check what your current Zoom plan already includes before buying a separate tool.
Visit ZoomMate →8Fellow
Has one of the lowest paid starting prices on this list and connects to Google Meet, Zoom, Teams and Slack. The free plan is a trial in practice: 5 AI notes and 5 recordings per user, ever.
Visit Fellow →9Krisp
Krisp started as a noise-cancellation tool and now adds unlimited transcription, AI notes and action items. Its Core plan is listed as bot-free. Zapier notes it can sometimes distort your voice depending on your hardware.
Visit Krisp →10Avoma
Built for revenue teams, with call scoring, CRM sync and lead routing. Viewers are free, so you only pay for people who record calls. It is more than most solo owners need.
Visit Avoma →How we picked
We started from tools that work with Zoom, Google Meet or Microsoft Teams and that a small business can sign up for without talking to sales. Prices and plan limits come from each maker's own pricing or product page, checked October 13, 2026, and we used Zapier's April 2026 roundup of AI meeting assistants as an independent check on strengths and weaknesses. Rankings favor a useful free or low-cost plan for a small team. Prices change often, so confirm before you sign up. We are not paid by any of these companies.
- The 11 best AI meeting assistants in 2026 (Zapier)
- Fathom pricing (Fathom)
- Granola pricing (Granola)
- Otter pricing (Otter.ai)
- Fireflies pricing (Fireflies.ai)
- Read AI pricing (Read AI)
- Take notes for me in Google Meet (Google)
- ZoomMate AI assistant (Zoom)
- Fellow pricing (Fellow)
- Krisp pricing (Krisp)
- Avoma pricing (Avoma)
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